PERSON 1
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First Name
Last Name
If you have preferred pronouns please let me know here. If not, skip to the next part!
PERSON 2
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First Name
Last Name
If you have preferred pronouns please let me know here. If not, skip to the next part!
WEDDING DATE
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Guests
How many guests are attending the full day? Are there any additional guests in the evening and if so how many?
NB: For weddings of 100+ guests I strongly recommend a second photographer in order to be able to get the best coverage of your day. We can literally be in two places at once! Please indicate if this is something you want to add as I will need to check availability with my regular second shooters. The cost is £500 for coverage from prep through to speeches.
PERSON 1 - PREP ADDRESS + DETAILS
How long will it take to travel from here to the ceremony location (if not on site) and what time are you leaving? Please include full address with postcode (and website if applicable) and any necessary/specific directions I might need to find you.
Who will be there with you?
Please give names/relationship (who they are to you) as well as nominating one person that I can use as an emergency contact in case I can't get hold of you for any reason. If you can give me their name and mobile number below and let them know they have been nominated.
PERSON 2 - PREP ADDRESS + DETAILS
Please include full address with postcode (and website if applicable) and any necessary/specific directions I might need to find you.
NB: Prep at this location will only be photographed if a second photographer has been booked or we agree a plan and allocate time for me to cover both.
Who will be there with you?
Please give names/relationship (who they are to you) as well as nominating one person that I can use as an emergency contact in case I can't get hold of you for any reason. If you can give me their name and mobile number below and let them know they have been nominated.
Videographers/Content Creators
Do you have a videographer booked and/or a content creator that I'll be working alongside? If so please give me their website links or instagram handles.
It's also helpful to know what your priority is for the day - photos or video?
CEREMONY
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Please re-confirm full address, postcode and website, if applicable (belt and braces - I want to make sure nothing has changed!) and also give the ceremony start time and expected finish time. Do you have readings and/or other things planned eg. handfasting?
Restrictions
Any there any restrictions on me shooting the ceremony, that you are aware of at this stage? Or anything else I might need to know?
Parking
Generally I drive unless your wedding is in a big city. Please confirm that there is parking available at all locations. If you’re having a church ceremony or a ceremony somewhere with parking, please reserve a space for me as close as possible. If I'm coming from prep with Person 1 I often arrive just ahead of them and having to find a parking space can cause delays and I don't want to miss their arrival.
THE AFTER PARTY!
Again please re-confirm full address, postcode and website for your wedding reception location if this is different from the ceremony location. Also how are you getting there?
Timings
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Please give times for any of the following that are applicable or any other specific events or surprises that I need to know about in advance (eg. singing waiters, sparklers, fireworks etc). Timings to the best of your knowledge are fine at this stage:
Drinks reception start time and duration (minimum 1hr 30 highly recommended)
Guests called in to wedding breakfast
Actual start time of wedding breakfast
Speeches (before/during/after?)
Cake cutting
Band/DJ
First dance
As per the contract, are you able to provide a hot meal for me - plus assistant if you've booked a second photographer - or do I/we need to go off site and get food?
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The only time I really stop working during the day is when you sit down for food (no-one wants photos of people eating!) so this is very much appreciated, as are soft drinks .
If you are able to provide food, please ask your venue/caterer to serve us at the same time as the top table is being served. I often find that they don't understand this and are really reluctant to serve me alongside the top table and think I'm just being a diva, but there’s a VERY good reason for the request! Basically - I want to be available when you are... I want to be ready for speeches if they are between courses/at the end of the meal. I want to be able to whisk you both outside for 5 minutes between courses if there's a glorious sunset. If they serve me last it really limits what I can achieve for you and there's a chance I'll miss something. I don't want that. Similarly if I need to go off site to get food I won't be available between courses.
GROUP PHOTOS
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Please list any specific group photos you want here. Keep this list short and sweet with immediate family (parents, grandparents and siblings plus their partners and/or kids) and your wedding party. This will give you as little time away from your drinks reception as possible. Other group photos like uni mates, hens/stags etc can be done in the evening.
No more than 6/7 group shots is ideal - feel free to change the suggested list below to whatever is applicable for you but please keep the number below 10 as beyond that, smile fatigue tends to set in!
If there are any family politics I need to be aware of please let me know here also.
- Couple + child(ren)
- Couple + parents (Person 1)
- Couple + parents + immediate family (Person 1)
- Couple + parents (Person 2)
- Couple + parents + immediate family (Person 2)
- Couple + wedding party (bridesmaids/males and groomsmen/women)
- Couple + dog(s)*
*If I had my way this would be at the top of the list!
It's also really helpful if you can nominate someone from both sides to help arrange and corral the people for the group photos above. It keeps things running as smoothly and quickly as possible. Ideally someone who knows the key people from each of your families and is happy to shout and organise people!
Please list the ideal candidates here and also give me their mobile numbers which I'll have as emergency contacts. Tell them you've nominated them and please provide them with the group photos list before the wedding day.
SUPPLIERS
It is really helpful to find as much out about your other suppliers as I can. Please share the instagram and website info for any relevant suppliers:
Dress designer
Wedding dress boutique
Suits
Shoes
Wedding party outfits (dresses/suits)
Planner
Videographer
Hair
Make Up Artist
Transport
Caterers
Cake
Flowers
Entertainment
Stationery
Anyone else involved in the day?
Social Media
If you are happy to be tagged on social media, please share your Instagram handles and/or Facebook URLs below.
I’d also love you to follow me on social media, if you don't already, and feel free to add me as a friend.
https://Instagram.com/clairepennphoto
https://www.facebook.com/clairepennphoto
Other info
Is there anything else I should know? Perhaps you're planning to do shots during the speeches or surprise guests with a kazoo singalong?! It's sometimes worth mentioning this to family and friends as well because they may have surprises booked for YOU and they'll need to let me know if possible.
Anything at all, this is the box to put it in... in the words of Aerosmith "I don't want to miss a thing".
- Does the day have a particular theme or style? If so what inspired you?
- Are there any special songs that will be part of your day and if so, why did you choose them?
- What are you most looking forward to?
Photography coverage
Having had chance to think a little about the various timings for your day, do you need to add any extra hours to your photography package? These are now £250 p.h. in advance or £350 p.h. on the wedding day itself, should things run over. If you'd rather wait until we speak the week before the wedding that's absolutely fine.
As a guide I suggest 1hr 30 (on site) or 2hrs (if travelling) before the ceremony start time for prep, for Person 1. Extra time will be needed if I'm doing prep for both of you. Finish time: 1 hr after first dance in order to get some killer dancefloor photos and allow for speeches running over (it happens a lot!). Extra time may be needed if you're having fireworks and want me to cover those - depending on the time of year/sunset etc.
Pre-wedding chat
Ideally this happens the week of the wedding so everything is really fresh in my mind. The Monday/Tuesday before a weekend wedding for example. If we haven't already scheduled this in, give me some dates and times that work for you both and we'll get it booked in.
When you are all done please tick and then hit submit! *This is just to stop the form being accidentally submitted when it isn't completed yet!
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